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How to plan a wedding without a wedding planner

by Siri Kirch

Photo by 'micheile henderson' on


10 things you should know if your not using a wedding planner


Planning a wedding can be an exciting and joyous time for couples, but it can also be overwhelming and stressful even with a wedding planner. Many couples choose to hire a wedding planner to help alleviate some of the stress and ensure that everything goes smoothly on their big day. However, there are also couples who prefer to plan their wedding without the help of a professional. Whether it's due to budget constraints or a desire for more control over the planning process, planning a wedding without a wedding planner is entirely possible and can actually be more enjoyable. In this article, we will provide tips and advice on how to successfully plan your wedding without a planner.



Establish your expectations

One of the first steps in planning your wedding without a planner is to establish your expectations. It's important to have a clear vision of what you want your wedding day to look like and what your priorities are. Sit down with your partner and discuss what is most important to both of you. Is it the venue, the food, the music, or something else entirely? Once you have determined your priorities, you can then set a realistic budget based on what you are willing and able to spend.


Start and stay organized

Staying organized throughout the planning process is crucial when planning a wedding without a planner. Create a wedding planning timeline and checklist to help keep track of all the tasks that need to be completed. Break down the tasks into smaller, manageable steps and assign deadlines for each one. This will help ensure that you stay on track and don't forget any important details. Consider using a wedding planning app or online tool to help keep everything organized in one place.


Book vendors early

When planning a wedding without a planner, it's important to book your vendors early to ensure availability. Research different vendors in your area and read reviews from past clients. Reach out to them to inquire about their availability and pricing. Once you have selected your vendors, be sure to review and sign contracts to secure their services. Keep in mind that some vendors, such as photographers and caterers, may require a deposit upfront to hold your date.


Dedicate a few hours every week to planning

Planning a wedding can be time-consuming, especially when you don't have a planner to handle all the details. To avoid feeling overwhelmed, dedicate a few hours every week to wedding planning. Set aside specific times in your schedule to focus solely on wedding-related tasks. This will help ensure that you make progress and stay on track with your planning timeline. Consider enlisting the help of friends or family members to assist with certain tasks, such as DIY projects or researching vendors.

wedding planner couple kitchen


Designate someone as your day-of manager

On your wedding day, it's important to have someone who can manage the logistics and ensure that everything runs smoothly. This person can be a trusted friend or family member who is organized and detail-oriented. Meet with them prior to the wedding to go over all the details and provide them with a timeline of events. Make sure they have contact information for all your vendors and any other important individuals involved in the wedding. Having a designated day-of manager will allow you to relax and enjoy your special day without having to worry about the behind-the-scenes details.


Seek out advice from professionals

While you may not have a wedding planner to guide you through the planning process, that doesn't mean you can't seek advice from professionals. Reach out to wedding professionals in your area, such as photographers, florists, or wedding coordinators, and ask if they offer consultations or advice sessions. They can provide valuable insights and tips based on their experience in the industry. Take advantage of their expertise and ask any questions you may have about the planning process. Maybe ask them which are the most recommended venues to use or search what venues are close to you which fit your expectations. Some outdoor wedding venues could offer you that special touch. Most will have onsite proffesionals who have the know how and knowledge which you could lean on.


Lean on your vendors for their advice and referrals

Building a good relationship with your vendors is essential when planning a wedding without a wedding planner. Communicate openly and effectively with them throughout the planning process. Don't be afraid to ask for their advice or recommendations. They have likely worked with many other couples and can provide valuable insights into what works and what doesn't. Additionally, ask your vendors if they have any referrals for other vendors you may still need to book. They may have connections in the industry and can help you find reliable and trustworthy vendors.


Average Wedding Costs


 wedding cost chart



Review contracts closely

When planning a wedding without a wedding planner, it's important to review vendor contracts closely. Take the time to read through each contract carefully and make sure you understand all the terms and conditions. Pay attention to details such as payment schedules, cancellation policies, and any additional fees or charges. If there is anything you are unsure about or would like to negotiate, don't hesitate to reach out to the vendor and discuss it with them. It's better to address any concerns or questions before signing the contract.


Trust your vendors

Once you have selected your vendors and signed contracts, it's important to trust them to do their job. Remember that they are professionals who have experience in their respective fields. Communicate your vision and expectations clearly, but also give them the freedom to use their expertise and creativity. Trust that they will deliver on their promises and make your wedding day special. Building a good relationship with your vendors based on trust and open communication will ensure a smooth planning process and a successful wedding day.


Go with the flow and know when to let things go

No matter how well you plan, there may be unexpected situations or hiccups on your wedding day. It's important to be flexible and adaptable in these situations and go with the flow. Remember that the most important thing is that you are marrying the love of your life, and everything else is just details. If something doesn't go as planned, try not to stress about it and focus on enjoying the moment. Trust that your vendors and day-of manager will handle any issues that arise, and let go of things that are out of your control.


Maybe Try using a Wedding Planner Book to better organise your wedding




Planning a wedding without a wedding planner may seem daunting, but with the right mindset and organization, it can be a rewarding and fulfilling experience. By establishing your expectations, staying organized, booking vendors early, dedicating time each week to planning, designating a day-of manager, seeking advice from professionals, leaning on your vendors, reviewing contracts closely, trusting your vendors, and going with the flow, you can successfully plan your dream wedding. Remember to enjoy the process and focus on what truly matters – celebrating your love and commitment to each other.

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